we are seeking an Executive Assistant
INTRO
Job Location: Cherry Creek, Denver, CO
Compensation: Based on applicant experience, competitive salary
Commitment: Full time
WHY WE NEED YOU
We are looking for an Executive Assistant to join us in expanding and growing our business. We are looking for a talented individual who enjoys being part of a team. This means you’re proactive, creative, and ready to provide new ideas. Are you an organized person with amazing attention to detail that enjoys creating systems and processes? Do you like the feeling of being needed? Can you efficiently juggle ongoing systems and tasks?
We believe that if you love innovative design and you love people, that you will flourish with us. We also care about making a positive impact on our local communities, hyping Denver and the State of Colorado, collaboration, creativity, sustainable business practices, the environment, tasteful historic preservation and restoration, elevating the client experience, and making home a sacred space.
GENERAL RESPONSIBILITIES
• Handling all client correspondence and acting as the point of contact
• Providing discretion and confidentiality
• Processing all client wants and needs
• Obtaining client testimonials and feedback
• Preparing seller and buyer consultation packages and materials
• Coordinating with sellers on property photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities
• Working with the milehimodern team to coordinate listings in MLS
• Coordinating showings for buyers
• Coordinating title/escrow, mortgage loan and appraisal processes
• Coordinating inspections and scheduling contractor visits to homes
• Coordinating moving/possession schedules
• Tracking inventory movement on a daily basis and managing inventory database
• Tracking and organizing leads from online sources, maintaining contact database
• Scheduling all meetings and appointments, entering contract dates and deadlines into the calendar
• Making travel arrangements
• Managing office supplies
• Developing and monitoring efficient systems and processes
• Maintaining Licenses, Insurance, Realtor Association Memberships
• Hiring, onboarding and training of additional team members
• Supporting sales agents in lead generation efforts
• Maintaining and creating more systems for online lead generation
• Planning, executing, and building on long term larger projects for the business
• Managing the marketing of listings online
• Optimizing and analyzing analytics data
• Managing paid web campaign performance
• Creating and maintaining email campaigns
• Coordinating and planning events
• Blog writing for the website
• Prepping Open House collateral
• Posting scheduled and planned content to social media platforms
• Website management (front end and back end)
• Coordinating client gifts, buyer books, and drop-by routes
• Working with the mhm marketing team to coordinate mailers and advertisements
EXPERIENCE REQUIREMENTS
• Experience as an Executive Assistant, in Business Operations, or in other assistant or administrative positions
• High level of verbal and written communication skills
• Exemplary planning, scheduling, organization, and time management skills
• Full comprehension of office management systems and procedures
• Knowledge of real estate technology systems are an advantage
• Video and Photography knowledge, or experience with Photoshop, Illustrator, and/or comparable graphic design software are an advantage
• Familiarity with architecture and/or design is an advantage
EDUCATION/LICENSE REQUIREMENTS
• Real Estate License is an advantage
• High School degree
• Bachelor’s or Associate’s Degree (business school, real estate, or related study is an advantage)
IF ALL OF THE ABOVE ALIGNS WITH YOU, PLEASE FOLLOW THE APPLICATION PROCESS BELOW:
1. Respond with an email to stephanie@milehimodern.com that has Executive Assistant Job in the subject line.
2. In your email, attach the following:
-Resume
-Cover Letter
-Written answers to the following questions:
• What are you looking for in your next position?
• What are the skills and talents you most enjoy using at work?
• What are your salary requests?
• Any links to help us get to know you better (LinkedIn profile, website, portfolio)
We are so looking forward to hearing from you!